|Campus Alcohol Abuse Prevention Center||Dean of Students Office||Recreational Sports|
|Career Sevices||Dining Services||Schiffert Health Center|
|Cook Counseling Center||Fraternity & Sorority Life||Services for Students with Disabilities|
|Corps of Cadets||Housing & Residence Life||Student Centers and Activities|
|Cranwell International Center||Multicultural Programs & Services||Student Conduct|
If you ever doubted that the Hokie Nation is a tangible, living entity dedicated to the university’s motto, Ut Prosim (That I May Serve), consider the story of student Kelly Berry. Kelly is founder of the 209 Manna Ministry at the Wesley Foundation, which provides food to Virginia Tech students in need. Kelly said she feels connected to these students even though she has never met them, and she hopes that this food pantry can help them achieve their fullest potential while at Virginia Tech. Kelly’s work has made Virginia Tech one of only 17 universities in the nation that have food pantries for their students.
The care and respect Kelly displayed throughout the months of hard work it took to establish the food pantry prompted The Division of Student Affairs to recognize her with an Aspire! Award for practicing civility.
Civility is one of the five Aspirations for Student Learning the division has adopted to guide students in their personal development. It is our hope that Virginia Tech students will understand and commit to civility as a way of life in their interactions with others. At the heart of this pursuit is a basic commitment to consideration, respect, and courtesy. Civility is a shared gift that we give and receive in turn. It prompts us to try to understand each other in our commonalities and differences. It helps us show respect to all members of the university community.
Kelly is the fourth member of her family to become a Hokie, and it is clear that the spirit of Ut Prosim runs strong and deep in her approach to life. I was so inspired by what this student has done during her time outside the classroom. I hope you will be, too.
This season can be so busy. There are holiday gatherings, end-of-year projects, searching for gifts, and shoveling snow. This is also typically the time of year when we take stock, think about the events of the past year, and outline our hopes for the coming year. I hope you can make the time for simple reflection, to celebrate your achievements, ponder your challenges, and define your aspirations for the New Year.
Let me close with a shout out and hearty congratulations to our December graduates! You and your family deserve a round of applause for your hard work and dedication. When you are finished celebrating your achievement, you will begin making the transition from student to alumnus. We hope you and your family will stay in touch, and come to realize the benefits of an on-going relationship with the Hokie Nation.
If we can assist you in any way, please don’t hesitate to contact us. You can contact our Director of Parent and Alumni Relations, Penny Helms White, at email@example.com or 540-231-3284. You can also send a message to firstname.lastname@example.org if you have questions, comments, or concerns. And, of course, you can always contact me.
Expect to see the next edition of the Hokie Family E-news on January 14, 2014. We welcome your ideas and suggestions about topics you would like to see addressed, as well as ways we can better serve you.
Happy holidays on behalf of the Division of Student Affairs at Virginia Tech.
Patricia A. Perillo, Ph.D.
Vice President for Student Affairs
By Laurie Fritsch, assistant co-director of health education
When it comes to mental health, VT students report experiencing overwhelming sadness, depression, and anxiety about 5 percent less often than the national collegiate average, according to the American College Health Association’s National College Health Assessment, spring 2012.
While this statistic is encouraging, it does not mean our students go without stress, sadness, or anxiety. With holidays, exams, and New Year’s resolutions around the corner, here are a few tips to help your student continue to thrive and survive your time together over break.
1. Let them sleep. Most students are sleep deprived, especially after a semester of pulling all-nighters, keeping up with an active social life, and simply living the college experience. While it may seem over-indulgent, break is a perfect time to catch up on sleep debt. Sleep is just as essential as nutrition and exercise when it comes to well-being. In fact, lack of sleep can lead to long-term health problems such as obesity, diabetes, depression, and anxiety, just to name a few.
2. Set New Year’s resolutions as a family. Make a contest (with a prize) out of your New Year’s resolutions this year. See which family members can make permanent behavior changes. Having a prize can help motivate you along the way. Here are some services offered at VT that are related to common New Year’s resolutions:
3. Practice safe driving. Encourage your student to do the following when visiting friends:
4. Practice good communication.
5. Have fun together. Here are a few ideas to get you started.
VT Health Education at Schiffert Health Center wishes you a happy and healthy New Year!
‘In the Loop’ podcast: In this edition of ‘In the Loop,’ Liz Greenlee, fitness coordinator with Recreational Sports, shares strategies to help Virginia Tech students stay healthy through the holiday season and beyond.
‘In the Loop’ is produced specifically for the Hokie Family E-news by Virginia Tech University Relations. ‘In the Loop’ addresses topics of interest to Hokie families. You can listen to previous editions of the podcasts at the ‘In the Loop’ archives.
With final exams right around the corner, students will be scrambling for the best places on campus to hone in on their studying. The right study environment is a critical component to proper retention of the mass amounts of information that students will be perusing. We hope that you will encourage your student to get away from the limitless distractions that exist in their room and find a place that allows them to concentrate. These places include the library, Torgersen Bridge, various academic buildings, and empty classrooms.
It will be important for students to dedicate time to properly preparing for this final round of knowledge assessment. The Student Success Center will be inviting students who have utilized our services this semester to our Reading Day Study Retreat, held on Thursday, December 12. The study retreat will provide students with a conducive environment for studying, along with healthy and rejuvenating refreshments. Students that we have served this semester will receive an email with registration directions soon. Please make your student aware of this great opportunity! For more information on these and other programs please visit the Student Success Center website.
Dining Services will also provide additional study spaces for students for fall 2013 finals. D2 in Dietrick Hall will have study space in East Flex from 8:30 p.m. to 1:30 a.m., Thursday, December 12 through Wednesday, December 18.
The Cook Counseling Center (CCC) is co-sponsoring a “Study Break Extravaganza” to help students cope with the stress of finals. During this program, scheduled for Wednesday, December 11, 11 a.m. to 2 p.m. in the McComas Hall lobby, students will be served healthy snacks and hot drinks and the CCC therapy dogs will be available to interact with students as well as other fun activities. Participants will have the opportunity to learn study tips for finals and how to relax in 15 minutes. Students will be offered a free cycle class from 12:20 to 1:20 p.m. A list of free classes during exam week will be available at the Recreational Sports table. The program is being co-sponsored with Schiffert Health Center, Health Education, Recreational Sports, the department of Human Nutrition, Foods, and Exercise, the Women’s Center, and Active Minds. All participants will have an opportunity to enter a raffle drawing for two pre-paid Visa cards. For additional information contact Charlotte Amenkhienan at email@example.com or 540-231-6557 and Jon Fritsch at firstname.lastname@example.org.
Congratulations to our fall 2013 graduates and their families! The fall 2013 commencement ceremony is scheduled for Friday, December 20 at 11 a.m. in Cassell Coliseum. For more information and to download a copy of the fall 2013 commencement guide, please visit the commencement website.
University commencement ceremony scheduled to begin at 9 a.m.
Virginia Tech has announced that, starting in the spring 2014, the university commencement ceremony held in Lane Stadium will begin at 9 a.m. on the last Friday of the spring semester. That’s three hours earlier than the noon start used by the university the past two years. Accordingly, the graduate school commencement ceremony, held in Cassell Coliseum, will begin at noon. College and department ceremonies will start at 3 p.m. Friday afternoon and will continue through Saturday afternoon at venues across campus. In 2014, spring commencement ceremonies in Blacksburg will be held May 16 and 17.
Spring Commencement Lodging
Online reservations for 2014 spring commencement lodging are currently underway. A lottery for the air-conditioned rooms and suites is open, and guests will be notified in March if they receive an air-conditioned room. If you register now for a non-air conditioned room and are selected for an air-conditioned room, we will make that change in March. The deadline to register is May 5, 2014 at noon. More information about pricing and lodging/meal options can be found online.
Please continue to check the Virginia Tech commencement website for the most up to date information.
Class of 2014 Graduation Fair
The Graduation Fair will take place Wednesday, February 12, 11:30 a.m. to 7:30 p.m. in the Holtzman Alumni Center at the corner of West Campus Drive and Duck Pond Drive. Encourage your student to acquire all graduation needs at this one-stop shopping event, from caps, gowns, and diploma frames to graduation announcements. Your student can also take a tour of the beautiful Holtzman Alumni Center and learn about all the programs and services that the Virginia Tech Alumni Association has to offer.
The Office of the University Bursar will close for the winter break December 23 through January 1.
Tuition and fees: Winter session e-bills were distributed November 15 for all enrolled students and their authorized payers. Charges for student registrations are updated daily and available on Hokie SPA. The winter session payment deadline is December 10, 2013. Accounts not paid in full by the deadline will incur a late payment fee and registration hold.
Resignations and reduced course loads
Tuition and fees are subject to the university’s refund policy when there are resignations or dropped courses after a semester has begun. Please review the refund policy when making decisions that affect your overall course load. Do not assume a full refund of tuition and fees.
If you are enrolled in winter session and do not plan to attend, please contact the registrar prior to December 28 to withdraw from the term.
Spring 2014 billing
Spring semester e-bills will be available December 13 for all registered students. A late payment fee and hold will apply if the amount due is not paid by the January 10, 2014 due date. Registration is subject to cancellation for failure to pay tuition and fees by the due date.
Spring 2014 budget tuition plan (BTP)
The spring semester BTP online application for enrollment in the payment plan will be available in Hokie SPA starting in mid-December.
The application and fee must be submitted prior to the spring semester payment deadline of January 10, 2014 to avoid a late payment fee and registration hold. The first debit for spring semester will be January 20, 2014.
Tax Season information
Complete information on the 1098-T tuition statement is available online. Students can elect to receive an electronic 1098T statement on Hokie SPA. The forms will be posted in early January. Students can view and print 1098T forms from their Hokie SPA.
Did you know? Hokie Passport cardholders may view transaction details from an on-campus Virginia Tech internet connection by visiting the Hokie Passport Services website, selecting “Transaction details” from the menu on the left, and logging in with their PID and password.
Nutrition, special diets, and food allergies: In addition to offering numerous healthy dining choices in the dining centers, Dining Services maintains nutrition facts and ingredient listings on an interactive nutrition page. If your student has a specific nutrition concern, is allergic to any foods, or needs help finding appropriate foods, he or she can make an appointment with the Dining Services’ registered dietitian at email@example.com or 540-231-8668 for individual assistance.
Fall semester dining plans: Any remaining dining plan funds from the fall semester will rollover to the spring semester as long as your student purchases a dining plan for the spring semester. All dining plan funds must be used by the end of the spring semester or they will be forfeited. Please check the Dining Services website for information on dining center closings for winter break. Thursday, December 19, 2013 is last day of regular operating hours before the dining centers close for winter break.
Fall semester graduates: Students graduating at the end of the fall semester must spend all dining plan, Flex Additions, Dining Dollars, and Hokie Passport funds by Thursday, December 19, 2013. Graduating students may be eligible for a refund of their Flex Additions, Dining Dollars, and Hokie Passport funds. The university will automatically refund the remaining credit balance from these accounts to their student account, less a $15 refund processing fee per account.
Winter session dining options: Dining Services will not offer dining plans during winter session. Check the Dining Services website regarding very limited dining center hours during winter session. Keep in mind that Hokie Passport funds may be used during winter session at any restaurant or grocery store on the Hokie Passport merchant list.
Spring semester dining plans: Enrollment for spring semester dining plans through Hokie SPA has begun. If your student does not make any changes to their spring semester dining plan, the system will automatically assign the dining plan that your student had in the fall. Off-campus students may add, change, or drop their dining plans until 11:59 p.m. on Thursday, January 16, 2014. On-campus students may change their dining plan among the three major plans (but cannot drop their plan) during the same period. Spring dining plans will begin Friday, January 17, 2014 at noon.
Visit the Hokie Passport website, email firstname.lastname@example.org, or call Hokie Passport Services at 540-231-5121 if you have questions or need additional information. For questions regarding dining center hours of operation, please contact Dining Services at 540-231-3933.
Winter session housing
Spring housing/dining bills
Housing Application Process for 2014-2015
Deadlines are one of the most important things in financial aid. Meeting deadlines ensures maximum consideration for financial aid, while missing deadlines could result in a decrease in aid. Below are some important upcoming deadlines:
Winter session financial aid is available only to students seeking a degree from Virginia Tech. Due to the limited availability of financial aid, funding is not guaranteed. All students must complete the 2013-2014 Free Application for Federal Student Aid (FAFSA) to be considered for any winter session aid. The FAFSA is available at www.fafsa.gov. A separate financial aid application is not required. The following types of financial aid are available for the winter session:
As the New Year approaches, spring semester is just around the corner.
The Career Services staff wishes you and your family the happiest of holiday seasons and we look forward to working with your students in the New Year!
Be on the look-out for a Tobacco-Free Hokie! You may have seen a Tobacco-Free Hokies T-shirt (TFH) when you visited Blacksburg. Thousands of students have been proudly wearing Tobacco-Free Hokies T-shirts around Virginia Tech for the past 13 years. Your son or daughter might even be participating in the campaign!
Every fall Virginia Tech Health Education and Schiffert Health Center (SHC) distribute Tobacco-Free Hokies T-shirts to Virginia Tech students who don’t use any form of tobacco. TFH T-shirts give Hokies an easy way to promote healthy lifestyles at Virginia Tech. Most VT students are tobacco-free, and students who wear TFH T-shirts help spread the word about the healthy choice they made.
Schiffert Health Center provides free TFH T-shirts. Offered in a variety of colors and designs, many VT students say they are one of their favorite shirts. Although students can only get one shirt each year, many students return annually to add to their TFH T-shirt collection.
Every person that gets a TFH T-shirt learns about the tobacco quitting services offered by Schiffert Health Center even though they don’t use tobacco themselves. This way they can tell their friends who smoke or dip about SHC quitting services.
Next time you see your Hokie, ask if he or she has seen a Tobacco-Free Hokies T-shirt on campus. And when you come to Blacksburg, watch out for the TFH T-shirts. You will likely see many VT students, Schiffert Health Center staff members, and maybe even some future Hokies wearing them.
To find out how your student can become a Tobacco-Free Hokie, visit the Tobacco-Free Hokies Campaign webpage.
Mark your calendar and start making plans to join us on April 25 – 27 for Spring Family Weekend 2014. Please check the Spring Family Weekend website in January for the schedule of events and registration information.
One of the most successful Relay For Life events in the nation can be found right here at Virginia Tech during Spring Family Weekend, April 25, 2014! Relay For Life at Virginia Tech began breaking fundraising records in 2009 when it became the first collegiate Relay event to reach the $500,000 fundraising mark. In 2013, Virginia Tech’s Relay For Life was once again the number one collegiate Relay in the world. Sign up as an individual or as a family team and let’s see if we can continue our record-breaking streak for a great cause. Read this VT News article to learn more about the great things accomplished by Relay For Life at Virginia Tech.
For more than 40 years, the Virginia Tech Alumni Association has offered a wide variety of travel tours to destinations around the world. Our trips provide a rich travel experience, quality tour offerings, expert program managers and local guides, and the camaraderie of like-minded travelers. Let us handle the arrangements so that you can relax, immerse, and explore your dream destinations. We invite our alumni and the entire Virginia Tech family to join us as we celebrate the university’s traditions and values through our alumni travel program.
Congratulations on your student’s upcoming graduation! Have you thought about a once-in-a-lifetime graduation gift for your Hokie graduate? For the 14th year, the Virginia Tech Alumni Association is hosting a celebratory summer tour of Europe designed for new Virginia Tech graduates. The 19-day, 8-country trip, with an optional 5-day extension to Greece, includes all of Europe’s must-see sites, such as Big Ben, the Eiffel Tower, and the Parthenon. For more information, visit the graduation tour website.
The Virginia Tech Alumni Association http://www.alumni.vt.edu/ invites the families of current and former students to participate in alumni events held around the country. We hope you are interested in connecting with other Hokies in your local community and at events on campus. Upcoming events include:
You can expect to see the next Hokie Family E-News in your inbox on Tuesday, January 14, 2014. Our regular schedule of the first week of the month will resume in February.
Virginia Tech News and Information offers a daily email that serves as your connection to the latest Virginia Tech news and information. Delivered overnight, Monday through Friday, it includes the latest news, campus notices, events, and Blacksburg weather forecast, with extensive links to the Virginia Tech News website for detailed coverage. The student edition email is distributed every Wednesday during the academic year to all Virginia Tech students. Faculty, staff, parents, alumni, family, friends, and those interested in receiving either the daily or weekly email can subscribe online.
The Facebook and Twitter icons on the top right side of this web page will connect you to the Division of Student Affairs social media pages. Join in the lively conversation and find out what is happening on campus each day. In the same spot, you can also check out current and past editions of the ‘In the Loop’ podcast, produced specifically for Virginia Tech families.
Do you have comments or suggestions for future issues of Hokie Family E-news? Send them to DSA New Student and Family Programs.